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Leadership & ManagementBeginnerScript

Prepare Constructive Feedback

Turn a concern about someone's work into specific, behavior-based feedback using the SBI model.

When to use it: Use before a 1:1 where you need to give feedback.

Works with: Any chat assistant

Customize this prompt

What you'll need

  • Situation (required)
  • Impact (required)
  • Desired Behavior (required)
  • Context (optional)

The prompt

Help me prepare feedback for a team member.

What happened (specific examples): [SITUATION]
The impact on the team, work or customers: [IMPACT]
What I'd like to see instead: [DESIRED BEHAVIOR]
Our relationship and their context: [CONTEXT]

Please:
1. Write the feedback using Situation–Behavior–Impact, focused on observable behavior, not personality.
2. Suggest an opening that makes it a conversation, and 3 questions to understand their perspective.
3. Draft how to agree on next steps and follow up.
4. Point out any wording in my notes that sounds like judgment or assumption, and suggest neutral alternatives.

Words in [BRACKETS] are placeholders. Fill them in below, or replace them yourself after copying.

Customize the prompt

Fields marked * are required. Leave optional fields empty to fill them in later.

What you'll get

An SBI feedback script, opening, questions, next steps and wording to soften.

How to use it

  1. Fill in the fields above (at least: Situation, Impact, Desired Behavior) and select Generate My Customized Prompt.
  2. Copy the result, or open it directly in ChatGPT, Claude or Gemini.
  3. Review the answer and ask follow-up questions to refine it.
  4. Edit the final result in your own words and check any facts before using it.

Open the original prompt in an assistant

We never ask for your AI account login. ChatGPT and Claude open with the prompt filled in when it's short enough for a link; Gemini always needs a paste.

Tips

  • Leave out names and identifying details when using a general-purpose AI tool.

Limitations

  • Follow your company's HR guidance for performance or conduct issues.
  • AI can make mistakes. Check names, facts and figures before you use the result.

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